Purchase & Administration – Assistant Manager/Manager- Kolkata

Location: Chakpachuria • Experience: Senior Level • Openings: 2

Job description

Job Title: Purchase & Administration

Location: Kolkata

Candidate Specification& Job Responsibilities:

Candidate should have 7+ Years of experience in Purchase and Administration.

Lead and supervise a team handling high‑volume, repetitive, accuracy‑critical Purchasing & Admin (AP / Receipting) administration tasks.

Proven experience leading teams in high‑volume, transaction‑driven environments.

Strong understanding of process controls, quality management, and SLA delivery.

Excellent verbal and written communication skills.

Demonstrated experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar).

Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc).

Experience working with offshore/remote teams or in a shared-services environment

Drive productivity, quality, and SLA adherence across daily operations.

Monitor output quality, implement controls, and ensure error prevention.

Coach, mentor, and performance‑manage associates in a process‑heavy shared services environment

Ensure all transactions are processed accurately and within defined timelines

Daily, Weekly and Monthly Status reporting

Create purchase orders from email requests, ensuring compliant coding and approvals.

Manage purchase order requests and issues.

Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan.

Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation.

Process AP queries including chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.

Maintain supplier master data, including bank account changes and insurance expiry updates.

Support supplier compliance checks where required.

Process FX payments and prompt-payment activities.

Complete monthly reporting entries for Purchasing & Admin commitments.

Review Daily, fortnightly and month-end activities and submit for processing.

Record and upload entries into Purchasing & Admin or financial systems.

Prepare and update Purchasing & Admin related reports and Supplier Lists with team.

Maintain documentation and data accuracy across internal systems.

Provide operational and managerial support for order reporting.

Fulfill ad-hoc reporting requirements.

Reports and Supplier Lists.

Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data.

Support finance, procurement, and Purchasing & Admin management teams with ad-hoc transaction and reporting tasks.

Candidate should be flexible working in Aus shifts.