Executive Assistant

Location: Chennai  •  Level: Mid Level  •  Openings: 1  •  Type: Full-time
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Job description

JOB DESCRIPTION – EXECUTIVE ASSISTANT TO THE FOUNDER’S OFFICE

1. Job Details
  • Job Title: Executive Assistant 
  • Job Location: Chennai
  • Department: Executive Office / Administration
  • Reporting To: Founder’s Office / CEO
  • Industry: Open to All Industries
2. Candidate Expectations
  • Total Experience: 5–6 years
  • Relevant Experience: 5–6years as an Executive Assistant, Executive Office Coordinator, or Business Coordinator supporting CXOs / CEOs / Managing Directors.
  • Candidate Location: Chennai preferred
  • Skills – Mandatory: Executive Assistance, Calendar Management, Travel Coordination, Cross-Functional Coordination, Stakeholder Management, Follow-up & Execution, Administrative Operations, Meeting Coordination, Minutes of Meeting (MoM), MIS Reporting, MS Office, Communication Skills, Confidentiality.
  • Candidate Industry: Any Industry
3. Education and Certification
  • Qualification: Bachelor Degree
  • Additional Preference: Experience working closely with Founders, Promoters, CEOs, or Managing Directors.
4. Detailed Job Description
Role Overview
We are looking for a mature, proactive, and dependable Executive Assistant to support the Managing Director / CEO in day-to-day business operations. The candidate will act as a bridge between the CEO and various departments, ensuring effective coordination, accountability, and timely execution of organizational priorities while maintaining professionalism and confidentiality.
Key Responsibilities
  • Provide comprehensive executive support to the CEO / Managing Director.
  • Manage calendars, appointments, travel arrangements, meetings, and correspondence.
  • Coordinate with various departments to ensure smooth execution of business priorities.
  • Act as the primary point of contact between the CEO and department heads.
  • Follow up with functional teams on action items, project timelines, and business deliverables.
  • Guide and support employees and departmental teams to ensure timely task completion.
  • Coordinate with Administration, Facilities, Housekeeping, and support teams for smooth office operations.
  • Oversee office maintenance, vendor coordination, employee amenities, and facility-related requirements.
  • Resolve day-to-day operational issues by coordinating with relevant stakeholders.
  • Monitor key initiatives and proactively escalate delays or concerns to the CEO.
  • Prepare presentations, reports, dashboards, and Minutes of Meeting (MoM).
  • Maintain confidential business documents and executive communications.
  • Organize leadership meetings, business reviews, and company events.
  • Build and maintain strong relationships with internal and external stakeholders.
5. Key Skills
Mandatory Key Skills: Executive Assistance, CEO / MD Support, Calendar Management, Travel Management, Meeting Coordination, Cross-Functional Coordination, Stakeholder Management, Task Follow-up, Business Operations Coordination, Administrative Management, Vendor Coordination, MS Office, Communication Skills, Confidentiality.
Good to Have Skills: Founder / Promoter Office Support, Leadership Meeting Coordination, MIS & Dashboard Preparation, Presentation Preparation, Facility Management, Office Administration, Event Coordination, Employee Coordination, Project Tracking.

6. Other Specific Remarks
Additional Requirements
  • 5–6 years of experience supporting a CEO, Managing Director, Founder, or senior leadership.
  • Strong experience coordinating with multiple departments and senior stakeholders.
  • Excellent follow-up, execution, and influencing skills without direct reporting authority.
  • Ability to guide and motivate employees across functions.
  • Excellent verbal and written English communication.
  • Advanced proficiency in MS Office.
  • High integrity, discretion, and confidentiality.
  • Candidates from any industry are welcome; experience supporting Founders, Promoters, or Managing Directors is preferred
 

Job ID: 1980